Bilingual Office Manager/Recreation Coordinator

22nd of June 2023

Website TrinityYS_Org Trinity Youth Services

Helping children and families create a better future.

We are currently seeking a Bilingual Office Manager/Recreation Coordinator to join our residential team. The Bilingual Office Manager/Recreation Coordinator is primarily responsible for coordinating all office needs for special youth programs, and grant-funded programs. Other duties include but are not limited to:

  • Accurately type reports, letters, memos, and other documents as needed. Oversee all in-coming and out-going mail, ensuring it is distributed and sent in a timely manner.
  • Assist nurse in tracking and receiving medical billings.
  • Be responsible for ensuring that all payroll data is collected, calculated, and submitted to mission office as required.
  • Be responsible for all personnel related issues (insurance, confidential memo’s, change of status forms).
  • Handle all on ground Worker’s Compensation claims ensuring accurate documentation has been filled out and proper procedures followed.
  • Ensuring a safe home for Unaccompanied Children (UC’s).
  • Initiate incident reports concerning behavioral problems, injuries, or accidents; provide complete and accurate documentation including dorm logs and other reports as assigned.
  • Adhere to Case Plan for assigned UC with direction from Caseworkers and/or supervisors.
  • Prepare monthly recreation schedule in coordination with the Program Director.
  • Monitor and attend recreational events to ensure they are running on time, well-supervised and complying with Trinity guidelines.
  • This includes officiating, training, issuing, and maintaining supplies, and giving a written report to the Program Director on a regular basis.
  • Be responsible for the recreation budget, reconciliation, and related documents.
  • Prepare and submit to the Program Director a monthly activity schedule and minutes from monthly resident council meetings.
  • Supervise the behavior of the children on all off-ground field trips.
  • Inform and instruct the youth before departure.
  • Ensure that they are following agency dress code guidelines, and the requirements for that outing.
  • Attend meetings and trainings as assigned.
  • Drive a vehicle when necessary.


  • A High school diploma or GED required.
  • A minimum of one-year clerical experience.
  • Experience working in a facility/program similar to Trinity or one involved with the counseling, education, or recreation of youth is preferred.
  • Writing, verbal skills, and the ability to compose quality reports and other necessary correspondence are essential.
  • Must be proficient in the use of computers, including Email, Microsoft Word and Excel and be able to accurately type 40 words per minute.
  • Detail oriented and demonstrated ability to multi-task and set priorities.
  • Must be able to communicate effectively with all publics and have strong written and verbal communication skills.
  • Experience working in a facility/program similar to Trinity or one with the counseling, education, or recreation of youth is preferred.
  • Must have a special interest in working with youth and must fulfill the general requirements as established in the California Administrative Code, Title 22.
  • Be able to communicate clearly and concisely, both orally and in writing in English.
  • Must be 21 years of age or older and able to pass a physical examination; drug clearance; criminal background check and Child Abuse Index check.
  • Must be fluent in at least Spanish, verbal and written.
  • Must possess a valid California driver’s license with clean DMV history and the ability to safely operate a motor vehicle and be insurable by Trinity’s insurance carrier.

Pay rate: $17.88 per hour.

Covid-19 Vaccine Requirement

As of October 15, 2021, Trinity Youth Services has required the COVID-19 vaccine for all employees, excluding those with an approved medical or religious exemption, as a condition of employment to help ensure the safety of all employees and youth and families served.


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